In this comprehensive video, we will walk you through building a complete recruitment automation system using Make.com and OpenAI that can automate 90% of your hiring process. If you’re facing challenges such as managing high volumes of job applications, missing qualified candidates, inconsistent follow-ups, and time-consuming manual screening processes, this solution is perfect for you.
Imagine having a virtual HR assistant that works 24/7, automatically detecting job applications, extracting relevant information using AI, sending personalized responses, managing screening tests, and routing candidates through your entire hiring pipeline without any manual intervention.
This automation system handles everything from the moment someone applies to your job all the way through scheduling their interview or sending rejection emails. The system intelligently processes application emails, stores candidate information in Google Sheets, sends personalized confirmation emails with next steps, guides candidates through onboarding forms, and automatically decides whether they should receive a screening test, interview invitation, or rejection email based on their qualifications.
We cover the setup of the following tools to create this automation:
Make.com (n8n.io): For orchestrating the entire recruitment automation workflow between different platforms.
Gmail: For receiving job applications and sending automated responses to candidates.
OpenAI: For AI-powered job title extraction and intelligent content processing from application emails.
Google Sheets: For storing and organizing all candidate data, tracking application status, and managing the hiring pipeline.
Google Forms: For creating dynamic onboarding forms to collect resumes, portfolios, and detailed candidate information.
By the end of this video, you’ll have the knowledge to create your own automated recruitment system that reduces manual HR work, streamlines candidate processing, improves response times, and ensures no qualified candidate falls through the cracks.
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